Syllabus Detail

• Managing data storage using files and folders. 11 GEN

Background

• The ability to manage and sort files and folders is a crucial aspect of computer systems
• Their implementation allows for organisation and ease of use
• Files and folders are essential elements to the IT world
• To read about files and file systems in more depth, check out The Computing Teacher's article on File System here

What's the difference between Files and Folders?

• A computer file is used to store data and information
  
  • All files have their own type and relative extensions
  • For example, Microsoft Office Word Documents contain the extension .doc or .docx
  • These file extensions tell the computer what program to open each file with
• A computer folder is used to store files and other folders
  • Folders are used in an organizational manner
  • They can be sorted by various attributes and are used to store larger numbers of files and other folders
  • Think of folders as filing cabinet systems of a computer, they're used to tidy up the office (or in this case, directory) by taking all papers (or files) and acting as a container for them

How can I manage my data?

• Organization is key to utilising the power of computers; make sure you stick to a naming convention and folder structure throughout your file system
• Delete any old or unnecessary files
• Sort out files and downloads as you receive them - don't wait until they're just another icon lost amidst your Downloads folder
• Create a few manageable folders (such as "Work", "Personal" and "Media")
• Always make sure to create backups of your data incase of accidental loss or corruption

Further Research

• View HowToGeek's article on file and folder organization here
• View Lifehacker's guide on data organization here

Worksheet and Practice (yet to be added)

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