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Parent Category: Application Skills

Category: Purpose of data organisation

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UPDATED MARCH 2022

SYLLABUS 

• purpose of data organisation 11 ATAR, 12 GEN

VOCABULARY

• data = a value stored at a particular location (wikipedia)
• organised = arranged in a way to be able to use it successfully
• electronic housekeeping = time spent organising files and folders

DETAILS

Background

• old days, people used paper, organised people used files, unorganised people had papers all over the place
• nowadays, people use electonic documents, organised people use folders, unorganised people have documents all over the place

Purpose of data organisation

• to be able to save data to a location
• to be able to open data from the saved to location
• (sounds simple, but less than 30% of people can do this with any ongoing success)

If working on a multimedia project

• have folders for; /images,  /articles, /admin
• eg website about a task at school on your favourite band
  • /bandname
    • /images (/band on stage, /band on tour, /home page images
    • /articles (like bios you have found, album dates and more)
    • /admin (like task sheet, emails, resources)

Basics Files and Folders

• file names, THINK! document1  is a huge no no.   AIT_Task3jimmy says what is probably inside the file
• folder names, /stuff  is a huge no no.   /ProjectWebsiteTask3 says what is probably inside the folder
• THINK! name files and folders so you can guess what is in them. 
• consider target audience, submitting to a teacher, put your name in the file name as well as other relevant details

Most Importantly

1. Save your files in a well named folder system so you can find them.

FOR YOU TO DO

1. Explain your system of saving files into your data organisation.
2. Explain how you think a large organisation would organise their data.
3. What is the purpose of data organisation.

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