Purpose of data organisation

SYLLABUS 

  • purpose of data organisation 11 ATAR, 12 GEN

VOCABULARY

  • data = a value stored at a particular location (wikipedia)
  • organised = arranged in a way to be able to use it successfully
  • electronic housekeeping = time spent organising files and folders

DETAILS

Background

  • old days, people used paper, organised people used files, unorganised people had papers all over the place
  • nowadays, people use electonic documents, organised people use folders, unorganised people have documents all over the place

Purpose of data organisation

  • to be able to save data to a location
  • to be able to open data from the saved to location
  • (sounds simple, but less than 30% of people can do this with any ongoing success)

Have 3 systems (day to day system + archive system + backup system)

  • day to day system has folders of work for your day to day electronic file creation
  • archive system has folders of work or images that you want to keep
  • backup system is a backup of your day to day, as well as, your archive system

Day to Day System

  • this could be on a hard drive, on a USB , in the cloud
  • have folders for each category

If working on a multimedia project

  • have folders for; /images,  /articles, /admin
  • eg website about a task at school on your favourite band
    • /bandname
      • /images (/band on stage, /band on tour, /home page images
      • /articles (like bios you have found, album dates and more)
      • /admin (like task sheet, emails, resources)

Basics Files and Folders

  • file names, THINK! document1  is a huge no no.   AIT_Task3jimmy says what is probably inside the file
  • folder names, /stuff  is a huge no no.   /ProjectWebsiteTask3 says what is probably inside the folder
  • THINK! name files and folders so you can guess what is in them. 
  • consider target audience, submitting to a teacher, put your name in the file name as well as other relevant details

Most Importantly

  1. Make time to prepare your folder structures in your day to day system.
  2. Save your work into the day to day system.
  3. Make time to do electronic housekeeping. 

FOR YOU TO DO

  1. Explain your system of data organisation, refer to bullet point above about 3 systems.
  2. Explain how you think a large organisation would organise their data.
  3. What is the purpose of data organisation.

 

 

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