Star InactiveStar InactiveStar InactiveStar InactiveStar Inactive
 

SYLLABUS

  • strategies for efficient document version control 11 ATAR, 12 GEN

 

VOCABULARY

  • efficient = a system that works well
  • document version control = understand the content within a document at all times

DETAILS

Strategies for efficient document version control

  • large companies often have several people working on the same project, sometimes even the same document causing errors.
  • these documents often have a version control table as their first page listing who is working on it, dates, when, draft or final
  • version numbers can be added to the file name, eg NikeCompanyReport2015Ver01.doc,     NikeCompanyReport2015Ver02.doc
  • version numbers can also be added to the footer of the document
  • version numbers in the footer help people know which version they are reading
  • a trick to keep a document from being written over is to make it Read Only, then it must saved as different version
  • there are document management systems that make it work more smoothly. eg when a file is open, it can't be opened by others

 

The picture below, from an AIT syllabus by Schools Curriculum and Standards Authority, shows how the last version of the old AIT syllabus has a footer added for this version. It does this by using the year.

 

 Screen Shot 2015 03 05 at 8.21.34 pm


 

FOR YOU TO DO

  • find an example of version number in the footer
  • find an example of version control table
  • try to start adding a footer for all your documents,
  • you may include a version number if a document you are working on with major changes

 

Learn more from Cardiff University 

 
 
 Found an error or enhancement? Please use the contact form under the Home menu item.